Guidelines on Interview Transcription - By: Harvesh

The idea of interview transcription is simple as anyone with listening and typing skills can do the job. To get the job done in bare minimum time, a professional transcriber will stick to specific rules and shortcuts. Here are a few guidelines to transcribe interviews which make the tiresome process, run smooth and it will be useful to you whether you want to use it for your own or for taking professional benefits.

Using quality equipments
• First and most important factor of interview transcription is to have quality equipments.
• A superior quality of headphones-Provide better sound, increase concentration where as poor quality headphones can spoil the transcription or give you ambiguous words, developing difficulty in correct interview transcription.
• During the transcribing process you will obviously have to start and stop the transcription tape frequently, and therefore it is better to have a foot pedal to control the audio tape. Additionally this will leave your hands free to focus on typing out the dictation.

Adjusting the audio speed
• You will often find that people speak quickly during an interview and therefore it is better to adjust the speed of the audio tape that matches with your typing speed, when you transcribe interviews.
• Speed adjustable equipments helps to type accurately for longer periods of time without breaking or rewinding the listening of the audio tape.
• It will also makes many complicated or confusing words easier for comprehension while transcribing.

Acquaintance with terminology
• You will find that interviews have specific terminology depending on the subject, whether it is technology or finance jargons. While you transcribe interviews depending on such a subject and experience, you can better develop a glossary of keywords to refer while listening to the interview during the transcribing process. Knowledge of specific terminologies is very necessary.
• Another alternative is to give you sets of keywords from the interview subject prior to your interview transcription. It could even be spelled out at the beginning or end of the recorded tape that you transcribe.
• Companies even have their own glossaries prepared from their previous transcriptions.

Paraphrasing important part
• In a few instances you may not be required to transcribe every word from the interview. If you do not require literally word-to-word transcription, you may skip certain unimportant words or paraphrase that part which is the kernel of the interview. This will save your time while transcribing, and the time of person using the transcription. Instead of passing over unimportant conversation for you and your client as well, you can briefly note down or skip unimportant expressions during the conversation in the interview.
• By analyzing your interview transcription needs ahead of time, you can save your efforts and valuable time from wasting during the interview transcription process.

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